Dear Savvy Senior, I would like to get my personal, legal and financial information organized so my kids will know what’s going on when I’m no longer around. Can you offer any tips on the best way to do this? — Unorganized Emma
Dear Emma, Organizing your important papers and getting your personal and financial affairs in order is a smart idea and wonderful gift to your loved ones. Here are some tips to get you started.
The first step in getting your affairs in order is to gather up all your important personal, financial and legal information so you can arrange it in a format that will benefit you now and your loved ones later.
Then, you’ll need to sit down and create various lists of important information and instructions of how you want certain things handled when you die or if you become incapacitated. Here’s a checklist of areas you need to focus on.
Contacts: Make a master list of names and phone numbers of close friends, doctors and professional advisers such as your lawyer, accountant, broker and insurance agent.
Medical information: Include a list of medications you take, along with any allergies and illnesses.
Personal documents: Include such items as your birth certificate, Social Security card, marriage license, military discharge papers, etc.
Secured places: List all the places you keep under lock and key such as safe deposit boxes, safe combination, security alarms, etc.
Digital assets: Make a list of all your digital assets, including everything from social media accounts to online banking accounts to home utilities you manage online. It should include usernames and passwords. Use Rutgers Digital Assets Inventory Worksheet (njaes.rutgers.edu/money/pdfs/digital-assets-worksheet.pdf) as a guide.
Pets: If you have a pet, give instructions for the care of the animal.
End of life: Indicate your wishes for organ and tissue donation and write out your funeral instructions. If you’ve made pre-arrangements with a funeral home include a copy of agreement, their contact information and whether you’ve prepaid or not.
Will, trust and estate plan: Include the original copy of your will and other estate planning documents you’ve made.
Financial power of attorney: This document names someone you trust to handle money matters if you’re incapacitated.
Advance health care directives: This includes a living will and medical power of attorney, which spell out your wishes regarding your end-of-life medical treatment when you can no longer make decisions for yourself.
Financial accounts: Make a list of all your bank accounts, brokerage and mutual fund accounts and any other financial assets you have.
Debts and liabilities: Make a list of any loans, leases or debts you have — mortgages owed, car loans, student loans, medical bills, credit card debts. Also, make a list of all credit and charge cards, including the card numbers and contact information.
Company benefits: List any retirement plans, pensions or health benefits from your current or former employer including the contact information of the benefits administrator.
Insurance: List the insurance policies you have (life, long-term care, home, auto, Medicare, Medigap, prescription drug, etc.) including the policy numbers, agents and phone numbers.
Property: List real estate, vehicles and other properties you own, rent or lease and include documents such as deeds, titles and loan or lease agreements.
Taxes: Include the location of your tax records and your tax preparer’s contact information.
Keep all your organized information and files together in one convenient location, ideally in a fireproof filing cabinet or safe in your home. Also be sure to review and update it every year, and don’t forget to tell your kids where they can find it.
If you need help, get a copy of “Get It Together: Organize Your Records So Your Family Won’t Have To” at Nolo.com for $17.50 for the downloadable versions or $20 for a printed copy.